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CITY OF IDANHA
REGULAR COUNCIL SESSION &
EXECUTIVE SESSION
December 8, 2008

CALL TO ORDER:Mayor Clark called this meeting to order at 7:01 PM, present at the meeting were Councilors Al Adams, Walt Collier, Peggy Gray, and Traci Martinez. Also present is City Recorder Wenonah Blanchette and Idanha City Clerk Tina Clark. Members of the audience in attendance are recorded on the sign-up sheet. (attached)

PUBLIC INPUT:No public input received at City Hall or heard at this time.

MINUTES/BILLS PAYABLE/FINANCIAL STATEMENT:Mayor Clark asked if all had read the minutes dated for November 10, 2008 and called for changes or corrections. Motion "to accept "the minutes dated November 10, 2008." Motion made by Councilor Adams and seconded by Councilor Collier. Motion passed with aye votes heard from: Adams, Clark Collier, Gray, and Martinez. No nay votes heard. Recorder Blanchette spoke to the Council regarding one additional bill for Verizon (phone bill) in the amount $178.60 and is unable to pay at this time due the office having to order new checks at this time. Motion made "to accept the Bills Payables including Verizon in the amount of $178.60 and to pay when checks come in," by Councilor Gray, seconded by Councilor Adams. Motion passed with aye votes heard from: Adams, Clark, Gray, and Martinez. Councilor Collier abstained and did not vote declaring an actual conflict due to employee receiving wages. Mayor Clark called for question or comments from the Financial Statements, none heard. Councilor Adams made motion "to accept the Financial Statement." Motion seconded by Councilor Gray with aye votes heard from: Adams, Clark, Gray, and Martinez. Councilor Collier abstained from vote and declared an actual conflict due to employee receiving wages.

ORDER OF BUSINESS:
  1. Motion "to accept Walt Collier's resignation of Water Tech and Public Works position with his last day as December 31, 2008." Motion made by Councilor Gray and seconded by Councilor Martinez. Councilor Collier abstained from vote. Motion passed with aye votes heard from Adams, Clark, Gray, and Martinez. No nay votes heard.

  2. Motion made by Councilor Collier and seconded by Councilor Adams "to accept the Abstract of Election Results" as received from Marion County, for the November 4, 2008 General Election." Motion passed. Vote: Aye: 5, Nay: 0.

  3. Motion "to change signers to Larry Marr, Patricia Elden, and Dave White" for the Federal Lakes Recreation Committee Detroit Lake (FLRCDL)." Motion made by Councilor Clark and seconded by Councilor Collier. Motion passed: Vote, Aye: Adams, Clark, Collier, Gray, and Martinez. Nay: 0

  4. Motion "to accept the Resolution as required by Riverview Community Bank to change signers on the account for the Federal Lakes Recreation Committee Detroit Lake (FLRDCL)." Motion by Councilor Clark, seconded by Councilor Gray with a unanimous vote of aye: 5. Nay: 0.

  5. Discussion had on holiday closures for City Hall. Motion made by Councilor Clark and seconded by Councilor Martinez "to close ½ day on Christmas Eve, all day Christmas day, all day the following day, to close ½ day on New Years Eve, all day New Years day, and all day the following day." Vote of Aye: 5. Nay: 0.

  6. Motion made by Councilor Martinez and seconded by Councilor Adams "for Christmas bonuses to Wenonah, Tina, and Walt of gift cards in the amount of $25.00 each to Wal-Mart." Motion passed: Aye: 5, Nay: 0.

  7. Motion "to accept Marion County's population projection for 2030 as having a population projection of 175 for Idanha, as prepared by Portland State University," was made by Councilor Gray and seconded by Councilor Collier. Motion passed with aye votes heard from: Adams, Clark, Collier, Gray, and Martinez. Nay: 0.

  8. Discussion led to item number 6 on the Recorders Report, Rural Development money set-aside in reserves from the joint Idanha-Detroit Sewer project. A letter was received at City Hall requesting progress with the project or to de obligate funds. Discussion heard of accepting the money in lieu of settling with a projected EDU per unit of $80.00 from the originally approved $115.00 EDU per unit and also heard discussion of whether people in the community would be able to accept a sewer bill in the amount of $80.00 a month. Motion "to have the Mayor sign on behalf of the City the de obligation of funds for Rural Development if sewer bills could not be lowered more than $80.00" made by Councilor Gray and seconded by Councilor Adams. Motion passed with aye votes heard from: Adams, Clark, Collier, Gray, and Martinez. No nay votes. No further discussions of the Recorders Report heard.

COMPLAINTS/ VIOLATIONS:
145 Second Avenue SW, Dangerous Building.
Motion made by Councilor Collier and seconded by Councilor Martinez "to hold a public hearing held for January 12, 2008 regarding the dangerous building complaint filed with City Hall and is located at 145 Second Ave." Motion passed with a vote of aye from: Adams, Clark, Collier, Gray, and Martinez. Nay vote: 0.

COMMISSIONER REPORTS:
Water Report: Water report as submitted by Water Superintendent Greg Benthin was reviewed. Water Tech/ Public Works employee Walt Collier informed the Council a broken piece linking the raw water to the intake will be needing to be purchased. Motion, made by Councilor Martinez "of purchasing new parts needed at the water plant." Motion seconded by Councilor Gray. Aye: 5, Nay: 0.

Building Report: No Report

Street Report: Street Commissioner Gray contacted CPI (Consumers Power) and reported to the Council her findings and her report of street lights being out and found out that switching lights to different poles would cost additional money if done. Mayor Clark requested staff to prepare by January 12, 2009 Council meeting a draft ordinance allowing for the City to tow vehicles parked in designated snow routes.

Park Report:
A donation of bark dust was made to the City Park.

Discussion had on Christmas decorations and appreciation was made to Al and Loretta Adams for volunteering with the library. Mayor Clark requested the Recorder to contact the Fire Department with an updated emergency response. Also discussed, miscellaneous city maintenance for the water plant. Councilor Adams left the meeting at 8:08 due to illness.

EXECUTIVE SESSION:Called under ORS 192.660 (1) (a), employment of an employee. Open: 8:10 PM, closed: 8:26 PM.

REGULAR SESSION RECONVENED: 8:26 PM
Motion "to hire Robert Bruce at $13.00 per/ hour for the position of Water Technician/ Public Works Position to begin training immediately and to have staff prepare a draft employee agreement for the following council meeting" was made by Councilor Collier and seconded by Councilor Gray. Motion passed with aye votes: Clark, Collier, Gray, and Martinez. Nay:0. It was mutually decided that Robert would use his own vehicle for all Idanha water duties/training.

ADJOURNMENT: Motion heard by Councilor Martinez following second from Councilor Gray to adjourn the meeting at 8:30 PM. Motion passed.


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Mayor Karen Clark


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Attest: Recorder Wenonah Blanchette

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