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City of Idanha
Regular Council Session
May 12, 2008

CALL TO ORDER: Mayor Clark called this meeting to order at 7:05. Present at the meeting were Councilors Mayor Karen Clark, Walt Collier, and Traci Martinez. Also present at the meeting is City Recorder Wenonah Ammon, City Clerk Tina Clark and Idanha resident Peggy Gray. A sign up sheet is attached of additional individuals that attended the meeting.

PUBLIC INPUT:
  1. Stuart Childs from Kennedy/Jenks discussed with the Council progress of the wastewater feasibility study. Renata from Mid-Willamette Valley Council of Governments announced that Kennedy/Jenks will be present for the June 2008 Council meeting to discuss financial data. No action needed.

  2. Renata (MWVCOG) was present to explain the City's progress with the Water System Improvements Project; completion of the project, additional change orders, and additional items needed for the upkeep of the water system. No action taken.

  3. Heather Ritchie from the Idanha-Detroit Fire Department was present to discuss illegal burning complaints and the inability to enforce illegal burning. Mayor Clark requested the recorder look into enforcement action that the City could adopt to prevent illegal burning.

MINUTES/BILLS PAYABLE LIST/ FINANCIAL STATEMENT:
Mayor Clark called for a motion "to accept the minutes held on April 14, 2008." Motion made by Councilor Martinez and seconded by Councilor Collier. Motion passed with aye votes heard from: Clark, Collier, and Martinez. No nay votes heard. Motion "to accept the bills payable for May 2008," made by Councilor Clark, and seconded by Councilor Martinez. Councilor Collier declared a conflict of interest due to an employee receiving a wage. Aye votes heard: Clark, Collier, and Martinez. No nay votes heard. Mayor Clark called for any questions regarding the May 2008 Financial Statement. None heard. Motion "to accept the Financial Statement for May 2008," made by Councilor Clark and seconded by Councilor Martinez. Councilor Clark declared a conflict due to an employee receiving a wage. Aye votes: Clark, Collier, and Martinez. No nay votes heard.

ORDER OF BUSINESS:
  1. Letter of interest to serve on the Idanha City Council, submitted by Idanha resident Peggy (Grace) Gray was reviewed. Councilor Clark made a motion "to appoint Peggy Gray to the 4 year term expiring December 2010." Motion seconded by Councilor Collier. Aye: 3, Nay: 0. At this time Mayor Clark administered the Oath of Office and had Peggy make signature with public notary.

  2. Mayor Clark appointed Peggy Gray Street Commissioner and instructed staff to have council binder with street commissioner duties ready later in the week.

  3. Resolution 2008-4, A Resolution Declaring the City's Election to Receive State Shared Revenues, read aloud by Recorder Wenonah Ammon. Motion "to accept Resolution 2008-4 as read with noted changes," made by Councilor Collier and seconded by Councilor Gray. Motion passed. Aye: 4, Nay: 0.

  4. Resolution 2008-5, A Resolution Certifying Municipal Services, read aloud by Recorder Wenonah Ammon. Motion made by Councilor Martinez "to accept Resolution 2008-5," and seconded by Councilor Gray. Aye: 4, Nay: 0.

  5. Councilor Collier made a motion "to have the Mayor sign on behalf of the City of Idanha a mutual aid agreement to become members of Oregon Water/Wastewater Agency Response Network (ORWARN)." Motion seconded by Councilor Martinez. Council voting aye: Clark, Collier, Gray, and Martinez. Nay votes: 0.

  6. At this time the City Council declared three City Councilor terms ending December 2008 and declared three positions as vacant and up for election in November 2008. Mayor Clark instructed staff to post notice.

  7. Motion "to purchase the porta potties for the City Park from Memorial Day to Labor Day," made by Councilor Clark and seconded by Councilor Gray. Aye votes heard from: Clark, Collier, Gray, and Martinez. Nay votes heard: 0.

  8. It was mutually agreed that Tina, Walt and Wenonah compile a list of projects that Marion County Corrections work crew could perform.

  9. Discussion was heard regarding break-ins and resuming neighborhood watch. Mayor Clark instructed the recorder to begin coordinating a neighborhood watch committee.

  10. An inquiry was made regarding the City's participation in a charity to bring the community together. No action taken.

  11. Idanha resident Loretta Adams presented to the Council an update to the City charter from the Citizens Advisory Committee. At this time the Council reviewed and discussed the update to the City charter. Motion "to submit the updated charter to the attorney for review," made by Councilor Gray and seconded by Councilor Martinez. Aye: 4, Nay: 0.

  12. A discussion was had updating Resolution 2005-7 to include City Hall user fees exempt to those organizations that are 501 3c certified and suggested having fees lowered from $25 to $10 due to the lack of kitchen available. Recorder was instructed to look into this.

  13. The Recorders Report was discussed. Discussion items included a mutual consensus among the Council to send a letter to Frank Lumber Company requesting them to submit the correct paperwork with fees associated with heavy haul loads. Motion "to appoint Traci Martinez as Council President," made by Councilor Clark and seconded by Councilor Collier. Motion passed. Aye: 4, Nay: 0. Mayor Clark to appoint Tina Clark as the project coordinator for the City Wide Cleanup. Mayor Clark instructed staff to send Kevin Hills a letter reminding him of the City Wide Clean up.

  14. Resolution 2008-6 A Resolution Extending the City of Idanha's Workers Compensation Coverage to Volunteers of the City of Idanha, Marion/ Linn Counties, read aloud by Recorder Wenonah Ammon. Motion made by Councilor Clark and seconded by Councilor Gray, "to adopt Resolution 2008-6 as read." Aye votes heard from: Clark, Collier, Gray, and Martinez. No nay votes.
COMMISSIONER REPORTS:

Water Report: The monthly usage and quality report as prepared by Water Superintendent Greg Benthin was reviewed. Councilor Collier reported to the Council that the City would need a water pump for the impoundment site due to the new liner.

Building Report: One electrical permit at 185 Main Street has been applied for.

Street Report:
The recorder reviewed with the Council that North Santiam Paving is waiting from word from the City to begin repaving Short Street. Office staff is preparing a day when all those involved with the project are available.

Park Report:
Councilor Collier reviewed with the Council the park has been mowed and is waiting to hear from Marion County Corrections with their work crew.



_____________________________________
Mayor: Karen Clark



_____________________________________
Attest, Recorder: Wenonah Ammon

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